We submit our request to facilities each year (months ago this year). They in turn submit it to the appropriate schools (high school & middle school) to determine if any conflicts exist. (We did not have the basketball schedule at the time of our request!)
Here try this.....
http://www.highschoolsports.net/defaultcal.cfm?ct=m&schoolid=KS6703712226&curntdate=%7Bts+%272010-12-21+12%3A08%3A47%27%7D&spt=-1&lvl=-1&division=-1&CalMonth=12&Calyear=2009
You will find this schedule is updated for 2010 season by next summer if not earlier.
I perceive your post as being critical and would appreciate if you would sign your name!
Perceive whatever you want. I have nothing to be critical about. I stopped going to the Derby tournament years ago for the same problems that existed this year and all in between. I just think it is disingenuous for Derby or it's supporters to blame the school or the administration. These games are scheduled for the most part years in advance and cannot be changed with or without a facility use request. That is why many clubs choose to consult the schedule I gave you, or at the very least contact their AD in order to prevent conflicts.